Phase 6 – Monitor & Iterate
Objective: Phase 6 entails ensuring the clarity of roles and building responsibility for monitoring key indicators. Regularly communicate wins to maintain momentum, report on progress, and be sure to iterate the plan as necessary.
Step 6.1: Establish a Tracking and Monitoring Process (page 105 of the LCR Handbook)
- We understand what we measure and can manage what we measure. Accordingly, tracking implementation progress is important. Part of this process involves developing baseline data to track progress in organization and policy development, plans, and outcomes. Benchmarking allows for monitoring progress towards climate action goals.
- LCR Tip: Establish baseline data to track progress in organization and policy development, plans, and outcomes. Aim to answer questions like:
- What is the baseline data for each indicator and who is responsible for collecting the data?
- How frequently will results be measured and reported?
- What tools or software will be used to organize and/or communicate results?
- Keep the Momentum: Ensure the indictors used support progress toward the LCR actions, strategies, and aspirations in the LCR Action Plan.
Port Moody's Monitoring Software
The City of Port Moody added their Climate Action Plan to their reporting software, Envisio which is used by the city to monitor its Corporate Strategic Plan. This software provides a single portal for ensuring departmental accountability for implementation and monitoring and reporting progress on actions in each of the plans focus areas. The Envisio dashboard provides transparency and accountability and allows all staff—but particularly climate and sustainability staff—to track climate performance. This is particularly helpful for assessing progress, identifying critical barriers and needs, as well as supporting reporting to council.
6.1 Step Check
A monitoring software for tracking implementation of the LCR Action Plan has been identified.
Step 6.2: Communicate Progress Regularly (page 108)
- Determine intervals to regularly report on the progress of actions in the integrated climate action plan to elected officials, staff, and residents. If possible, develop a climate action dashboard to keep staff and stakeholders informed, promote ongoing support and enthusiasm, and keep climate action top of mind in the organization and community.
- Keep the Momentum: Remember to keep at it! Climate action an inherently uncertain realm and will require regular re-evaluation. Revisit actions regularly and update as needed to incorporate new findings and leverage new alignments as they emerge, such as new funding streams, updated targets and indicators, and/or relevant data.
6.2 Step Check
Wins and progress are communicated regularly.
Step 6.3: Iterate and Update the LCR Action Plan (page 108)
- Work to maintain an agile and flexible internal culture. Ensure all department leads and Climate Action Team members are clear on expectations. Although climate work can be uncertain, plan to learn, iteratively monitoring and adjusting as time goes on.
- LCR Tip: It is important to continue to nurture the cross-departmental collaboration generated in the planning stage into implementation. This will help to facilitate exchange on progress, shared budgeting arrangements, and opportunities for more systemic outcomes. A five-year renewal interval will allow time for actions to mature.
- Keep the Momentum: As the climate changes so, too, will our responses. Available technologies, best practices, funding, legislation, and local government landscapes continue to evolve. For this reason, in addition to incremental changes, plan to review and renew the LCR Action Plan every five years.
6.3 Step Check
Opportunities to innovate are continually identified. Congratulate yourself for what you’ve accomplished!
- LCR Strategies and Indicators Tool (forthcoming)
- Low Carbon Resilience and the Sustainable Development Goals (forthcoming)
Tracking Progress in the City of Port Moody
Many LCR Champions will track climate actions to enable progress on indicators and/or identify needs for doing so. While some climate actions can be implemented into existing mandates and work, others may require new budget, and others still may require longer timelines to identify progress. It is important to continue to nurture the cross-departmental collaboration generated in the planning stage. This will help to facilitate exchange on progress, shared budgeting arrangements, and opportunities for more systemic outcomes. A five-year renewal interval will allow time for actions to mature. For instance, Port Moody’s CAP renewal is set to occur in 2025 and will assess specific parameters including:
- Demonstrating achievement/progress towards the plan’s goals,
- Incorporating any newly available climate science and projections,
- Re-assessing climate risks and vulnerabilities,
- Updating financial considerations for actions,
- Assessing greenhouse gas reductions,
- Checking alignment with other important policy and guidance documents,
- Informing the next segment of implementation phases, and
- Encompassing ideas and work from partners and the community.
The goal of implementation and renewal is to, in each iteration, systemically embed and mainstream climate action into all decision processes.