Phase 5 – Implement

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PHASE 5:

Implement

Objective: In Phase 5, it’s time to draft an implementation plan based on the details from Workshop 5. Ascribe details for each each action related to timing, responsible department and staff, and budget source. Begin aligning co-benefits and key indicators for monitoring progress as part of the implementation plan.

Step 5.1: Organize Actions by Priority, Responsibility, and Budget (page 93 of the LCR Handbook)

  • Use the information from Step 4.4. to create a summary document that outlines each departments’ role in advancing the climate action plan. Organize actions by department into priority actions over the next 1-2, 3-5, 5-7, and 8-10 years to help identify big-wins and trade-offs.
  • LCR Tip: Identify cross-departmental alignments and/or opportunities to streamline or collapse actions. Assign departments lead roles in coordinating and advancing efforts. Assigning departments rather than individuals will be important not only for monitoring progress but also minimizes the impact of staff turnover.
  • Keep the Momentum: Keep track of these shared actions and priorities, and budgets for the Implementation Plan.

Division of Responsibilities in the City of Port Moody

In developing its implementation strategy, the City of Port Moody organized roles and responsibilities into the summary tables reproduced above. The tables illustrate the division of labour across departments over a two-year period, tally the number of actions being advanced by each department, and estimate required staff hours. The City of Port Moody highlights that 42 percent of actions can be initiated in the first two years and that 52 percent of Phase 1 actions are already budgeted for. This simple and intuitive table clearly identifies the departments actively taking responsibility for LCR actions, building shared accountability, and advancing the climate action plan while showing that climate action can and needs to be advanced through the work already being done. See Case Example 9 on page 94 of the LCR Handbook to learn more about Port Moody’s implementation.

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5.1 Step Check

A document with department leads, priority actions, timelines and budget sources has been drafted to build out the Implementation Plan.

Step 5.2: Perform a Financing Analysis (page 96)

  • Perform a financing analysis to help identify existing budget or budget-sharing opportunities, as well as strategic funding priorities for elected officials. Build out an initial budgeting plan by anticipating budget/funding requirements over the next 2-5 years including staff hours, consulting services, and development costs. Identify where the budget sources for actions, for example, operational, capital, or external funding. 
  • LCR Tip: One benefit of a LCR approach is that it aims to mainstream climate action into priority areas such as asset management, health, conservation, and economic development. An outcome of this approach is that it also expands funding opportunities into cross-cutting areas. See the forthcoming LCR and SDG’s Tool outlining synergistic opportunities to integrate and measure progress on climate action across all UN SDGs.
  • Keep the Momentum: Ask key questions to gain a better understanding of existing budgets and financing requirements. For example:
    • What actions can be funded through existing departmental budgets?
    • To what extent government can redirect capital budgets to fund climate actions?
    • What additional funding sources are needed and what funding programs are available?
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5.2 Step Check

Develop a budgeting plan and determine the budgeting source for priority actions. 

Step 5.3: Collaborate on Shared Actions and Procurement (page 98)

  • A signature outcome of the LCR planning process is the potential for joint initiatives and procurement opportunities. For instance, in the City of Port Moody, Engineering and Operations and Development Planning teams collaborated on a Request for Proposal (RFP), seeking support for auditing the city’s buildings for efficiencies and resilience. The departments had been seeking common goals but were using different criteria. A shared RFP encouraged the negotiation between departments on different needs and criteria leading to the joint procurement of consultants, and saving staff time and streamlining municipal resources.
  • LCR Tip: Read Port Moody’s collaborative RFP on page 119 of the LCR Handbook.
  • Keep the Momentum: Keep track of these shared actions and procurement opportunities for the Implementation Plan.
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5.3 Step Check

A collection of potential opportunities to collaborate has been developed and disseminated to the Climate Action Team. 

Step 5.4: Seek Approval for the Implementation Plan (page 98)

  • Compile the above information into a concise implementation plan. Share the plan with the Climate Action Team, senior leadership, and elected officials. Propose a realistic timeframe for reviews, revisions, and updates, and progress reports to council, senior leadership, and residents.
  • LCR Tip: Use clear and concise messaging. High-level visuals and table summaries are effective tools to convey key points, such as timelines, budgetary requirements, and funding requests.
  • Keep the Momentum: Review the City of Port Moody’s Implementation Plan for council on pages 100-103 in the LCR Handbook for more details.
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5.4 Step Check

 Approval for the Implementation Plan has been secured.  

Community Call Out

Case Study

From Planning to Implementation in the City of Prince George

In 2020, the City of Prince George’s Environmental Coordinator mapped out an LCR process that would coordinate and streamline their recently updated adaptation and mitigation plans into one climate action plan. Then the pandemic hit, forcing the city to temporarily shutter its engineering and environment departments. The LCR champion was shifted from environment into engineering and additional commitments and tight timelines meant that another planning process was not possible. Instead, the adaptation and mitigation plans were coordinated into an implementation plan, key department leads were consulted and key budget needs were estimated on a departmental basis to resource priority climate actions over five years. This example showcases how existing climate work can be streamlined and mobilized by building support and accountability for implementation across departments.